Design and Development of a Web-Based Extension Services Management Information System for State Universities and Colleges

Design and Development of a Web-Based Extension Services Management Information System for State Universities and Colleges

Jude Allan A. Urmeneta, Rustom D. Clemente, Catherine Faith D. Polinio, Giovanni Hanz Guino,  Harold Ian C. Sablawon, Lyndon D. Alberca

Information Technology Department Eastern Visayas State University – Main CampusTacloban City, Philippines

Publication Information

Journal Title: International Journal of Research and Innovation in Social Science (IJRISS)
Author(s): Urmeneta,Jude Allan A. ;Clemente, Rustom D. ;Polinio, Catherine Faith D. ; Guino,Giovanni Hanz ; Sablawon, Harold Ian C. ; Alberca, Lyndon D.
Published On: 12/10/2025
Volume: 9
Issue: 9
First Page: 3695
Last Page: 3706
ISSN: 2454-6186

Cite this Article Urmeneta,Jude Allan A. ;Clemente, Rustom D. ;Polinio, Catherine Faith D. ; Guino,Giovanni Hanz ; Sablawon, Harold Ian C. ; Alberca, Lyndon D.;Design and Development of a Web-Based Extension Services Management Information System for State Universities and Colleges
, Volume 9  Issue 9, International Journal of Research and Innovation in Social Science (IJRISS),3695-3706, Published on 12/10/2025, Available at https://rsisinternational.org/journals/ijriss/articles/design-and-development-of-a-web-based-extension-services-management-information-system-for-state-universities-and-colleges/

Abstract

This research was specifically planned and built for enhancing the management of extension services in State University and Colleges through the Web-Based Extension Services Management Information System. The web-based platform designed to improve the efficiency and effectiveness of managing extension activities. By addressing the inefficiencies associated with traditional manual methods, the system centralizes and streamlines the process of submitting, reviewing, and approving proposals. It connects faculty members, staff, students, and the director of extension, offering key features such as real-time document sharing, automated data collection, and enhanced communication. Developed using a qualitative and developmental research approach with the Agile methodology, meets both user and institutional requirements. Technologies such as XAMPP, Bootstrap, and Visual Studio Code (VSCode) were utilized to ensure a secure and reliable system. Early results indicate that the system significantly reduces proposal processing times, improves data accuracy, and increases stakeholder satisfaction by improving accessibility and communication. As part of State College and Universities in Eastern Visayas, Philippines, digital transformation, the application offers a strategic solution for managing extension services more effectively, improving collaboration, and better serving the community through its extension programs.

Keywords: Document Sharing, Extension Services, Web-based Management System, Integrated Extension Services Management System